Old Lyme Parks and Recreation Commission
Meeting Minutes
Thursday, December 1, 2016
Present: Don Bugbee (Director), Bob Dunn (Chairman), John Flower (Vice-Chairman),
Mary Ellen Garbarino, Glynn McAraw, Nigel Logan
Absent: Missy Garvin, Tim Gavin
Guests:
1. CALL TO ORDER
Chairman Bob Dunn called the meeting to order at 7:00 PM.
2. APPROVAL OF MINUTES – November 3, 2016
Glynn McAraw moved to accept the minutes of Regular Meeting November 3, 2016 and Nigel Logan seconded the motion. SO VOTED.
Bob Dunn reported that the November minutes had not been posted on the Town Website although they had been sent. Mary Ellen will talk to Ruth Roach and resend if necessary.
3. DIRECTOR’S REPORT – Don Bugbee
PROGRAMS
Youth Basketball Season will run from January 7-February 18 or 25.
Adult Basketball is ongoing Wednesday evenings at the high school and Sunday morning sessions 10 am to noon are also held at the high school.
Yoga will run through April with four different sessions.
Fit for Moms is ongoing Monday and Thursday evenings at Center School.
FACILITIES
All park buildings are closed for the season and the water is shut off in these buildings.
Don discussed the budget for the upcoming fiscal year with the operating budget and Town Woods Park items being typical. He informed the Commission that he had put in the capital plan amounts of $30,000 for a new pavilion with a cement base for White Sand Beach, $190,000 for a new playground at Cross Lane Park ($10,000 still remains in the budget from this year), and $150,000 for new bathrooms at Hains Park.
4. OLD BUSINESS
a. Boathouse Update
Don Bugbee and John Flower discussed the latest updates on the Boathouse project. Another additional change order for $4,000 was received. There was no resolution on the Architect having insurance for Errors and Omissions. At this point there will be no money left in their budget to construct the new bathrooms and the pavilion as promised.
John Flower is looking to another builder for a price estimate on rebuilding the bathrooms at Hains Park.
b. Proposed Boathouse lease agreement with District 18
Bob Dunn reported that he and Bonnie Reemsnyder will be reviewing the Agreement in the near future.
5. NEW BUSINESS
a. Cross Lane playground update, funding
This item was tabled as Missy Garvin was not at the meeting.
b. Policy / rules for Hains Park
Don Bugbee reviewed his draft of the policy and rules for use of Hains Park with the Commissioners. He will check with the Rogers Lake Authority as to their rules and regulations about using the lake. The Commission made additional suggestions and Don will make changes to the draft and present to the Commissioners at or before the next meeting in January.
c. Other New Business
Nigel Logan spoke about having a long-term plan for Parks and Recreation. The Commission was in agreement that this would be a good idea. Certainly the new Facilities Manager would provide helpful input on this. Don stated that he would like to see Commissioners think of things that they would like to see in this long-term plan and bring these ideas back to the Commission.
6. CORRESPONDENCE
None
7. PUBLIC COMMENT
None
8. ADJOURNMENT
Mary Ellen Garbarino moved and Glynn McAraw seconded to adjourn the meeting at 8:39 PM. SO VOTED.
The next meeting of this Commission will be on January 5, 2016 at 7:00 PM.
Respectfully submitted,
Mary Ellen Garbarino
Secretary
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